NCSSMA
National Council of Social Security
Management Associations
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| SFRMA Home For the purpose of assuring constructive cooperation with the commissioner of Social Security and all responsible officials in the furtherance of social security programs, encouraging the establishment of policies that best serve the public interest in the accomplishment of the mission of our agency, fostering professional growth of management personnel, assuring meaningful and realistic consultation between agency heads and representatives of management organizations, we, as members of the San Francisco Region Social Security Management Association adopt this constitution and by-laws. INAME SECTION 1: This organization shall be known as the San Francisco Region Social Security Management Association (hereinafter referred to as the Association). SECTION 2: The headquarters of this Association shall be at the home location of the current President. ARTICLE II SECTION 1: To cooperate constructively with all officials of the Social Security Administration in the furtherance of the Social Security Programs, with complete endorsement of the "Social Security Administration Objectives." SECTION 2: To provide an avenue for intra management communication and consultation between agency heads and management employees. SECTION 3: To further the best interests of all personnel under the jurisdiction of the District Offices. SECTION 4: To foster the highest standards of professionalism SECTION 5: To encourage the establishment of policies that best serve the public interest in accomplishing the mission of the Social Security Administration SECTION 6: Neither this organization nor any of its members assert the right to strike against the United States Government. SECTION 7: To permit management employees to actively participate in formulating plans for improved procedures and program changes through cooperation with all Social Security Administration officials.
ARTICLE III SECTION 1: Membership in the Association shall be open on a voluntary basis to all field management personnel in the San Francisco Region, including OHA field management personnel, non-field regional office staff and supervisors, GS-12 and above under the authority of the Regional Commissioner, except those in direct line authority over the field (RC, Deputy RC, ARC-MOS, and the Area Directors). The Executive committee may admit for interim membership other new management type positions which may be established in the field. SECTION 2: Applications for membership must be in writing, signed by the applicant and received by the Treasurer. They are effective upon certification by the Treasurer and the payment of any prescribed registration fee.SECTION 3: Members are in good standing as long as they abide by the purposes of the Association, pay their dues, and are employed in approved positions. All members may attend meetings, be elected to office, petition the Executive Committee, and otherwise participate in the benefits of the Association. SECTION 4: This Association shall not discriminate in conditions of membership on the basis of sex, creed, race, color, national Origin, or age. SECTION 5: Membership shall terminate when a member is no longer in good standing, submits a resignation form, or is no longer eligible as defined in Article III, Section 1 and 6. SECTION 6: Associate membership will be available to members who have been promoted or reassigned from an eligible position. Former field management personnel retired on longevity or disability annuity shall also be eligible for associate membership in the organization. Associate members shall not be eligible for elective offices nor be entitled to vote but shall be eligible to serve in appointive capacities. Associate members will be assessed ½ of the regular membership dues. Top of Page
ARTICLE IV SECTION 1: The officers of this Association shall be: President / Executive Vice-President / Secretary / SECTION 2: The Executive Committee shall consist of the President , Executive Vice-President, Area Vice-Presidents, the Secretary, the Treasurer and a member-at-large to be designated by the President. SECTION 3: Only members in good standing shall be eligible to be elected to officer positions. SECTION 4: Officers shall serve until their successors are duly elected or appointed or until they are removed under procedures in Article VI. Top of Page ARTICLE V SECTION 1: The President shall preside at all meetings of this Association; shall call special meetings when ordered to do so under other articles in this Constitution; shall appoint committees and members to standing committees subject to the review of the Executive Committee; shall decide all questions of order, shall enforce the laws and rules of the Association; shall review all vouchers drawn on the treasury; shall be chairman of the Executive Committee and shall perform such other duties as pertain to the office. SECTION 2: The Executive Vice-President shall serve in the absence of the President. SECTION 3: The Area Vice-Presidents will coordinate activities of the members in their areas as they deem necessary and will serve as liaison between members of the Association in their areas, the Executive Committee, and the Association as a whole. Area vice-presidents will be employed in the geographical areas they represent. SECTION 4: The Secretary shall keep an accurate record of the meetings of the Association and of the Executive Committee; shall have charge of all correspondence; shall mail ballots and agendas to members and certify regional elections. SECTION 5: The Treasurer shall be bonded and shall be the recipient and custodian of all funds of the Association and shall only disburse them as directed by the Executive Committee upon proper certification by the President. Top of PageARTICLE VI SECTION 1: A nomination committee of five (5) members shall be appointed by the President with the advice and consent of the Executive Committee at least ninety (90) days prior to the annual meeting. The membership will be informed of the nomination committee. SECTION 2: The nomination committee shall prepare a slate consisting of one or more nominees for each office at least sixty (60) days prior to the annual meeting. The nomination committee will prepare ballots to be mailed to all members at least thirty (30) days prior to the annual meeting. SECTION 3: If at least fifteen percent (15%) of the eligible membership submits a nominee by petition to any member of the nomination committee at least forty-five (45) days prior to the annual meeting, the name of such nominee shall be included on the ballot along with the nominees proposed by the nominating committee. SECTION 4: Members shall mail their ballots to the chairperson of the nominating committee, or his or her designee. All ballots must be received at least five (5) days prior to the annual meeting. SECTION 5: Officers shall be elected to hold office as follows: The President shall be elected for two years, and the Executive Vice-President shall be elected for one year. The Secretary and Treasurer shall be elected for two-year terms. Area Vice-Presidents shall be elected for two year staggered terms. SECTION 6: Officers shall be elected by plurality. Newly elected officers shall be installed at the annual meeting and shall assume office upon adjournment. SECTION 7: If the office of the President is vacated for any reason, the Executive Vice-President will assume the Presidency until the next general election. SECTION 8: If the office of Executive Vice-president is vacated, the Executive Committee shall elect one if its members to fill the vacancy for the remainder of the term. SECTION 9: If the office of Secretary or Treasurer is vacated, the President shall appoint a replacement to the vacated office for the remainder of the term. SECTION 10: If the office of Area Vice-President is vacated with more then 365 days remaining in the term, a special area election will be held by the members within that area within thirty (30) days. An election committee for the special election will be appointed by the Secretary. If less than 365 days remain in the term, the President shall appoint a replacement to the vacated office for the reminder of the term. SECTION 11: Any person elected to a regionwide office may be removed from that office by one of two methods. By the Executive Committee with 2/3 of the total members of the committee concurring or by petition seeking a recall election submitted to the Secretary signed by at least fifteen percent (15%) of the total general membership. To be successful in the recall, 2/3 of those members voting in a special election must concur with the action. The Secretary will conduct the special election within thirty (30) days of receipt of the petition. Area Vice-Presidents may be removed from office by petition seeking a recall election submitted to the Secretary signed by at least fifteen percent (15%) of the Area membership. To be successful in the recall, 2/3 of those members voting in a special election must concur with the action. The Secretary will conduct the special election within thirty (30) days of receipt of the petition.
ARTICLE VII SECTION 1: The amount of dues and special assessments shall be established by the Executive Committee. SECTION 2: Payment of dues shall be either by payroll deduction or annually in advance. SECTION 3: Members in arrears of dues or assessments more than sixty (60) days may be suspended from membership by the Executive Committee and shall not be considered in good standing until such arrearage is paid. Top of PageARTICLE VIII SECTION 1: The Executive Committee shall conduct all business between annual meetings. SECTION 2: The Executive Committee shall have the power to act on behalf of the membership, direct preparation of reports, make appointments, authorize release of information to members, approve expenditures, and otherwise proceed on its own initiative to effectively handle the business of the Association. SECTION 3: The Executive Committee shall meet quarterly or as often as determined necessary by a majority of its members. A quorum for any meeting of the Executive Committee shall be a majority of the total committee membership. Top of Page
ARTICLE IX SECTION 1: This Constitution shall become fully effective upon ratification by two-thirds of all eligible individuals who apply for membership in the association and who are present and voting at the first (1st) annual meeting. SECTION 2: Proposed amendments to the Constitution may be submitted:
SECTION 3: Upon receipt of proposed amendments, in accordance with section article, the Executive Committee shall promulgate procedures for balloting the membership not less than thirty (30) days prior to the next annual meeting. Top of PageARTICLE
X SECTION 1: Regular meetings of the Association shall be held at a time and place selected by the President and approved by a majority of the Executive Committee. SECTION 2: Special meetings may be called by the President when necessary and upon due notice to the members as to their purpose or upon written petition signed by not less than twenty-five percent (25%) of the total membership in good standing. SECTION 3: Only members of the Association in good standing shall be allowed to vote. (Proxy not permitted except for meeting of the Executive Committee or special committees.) SECTION 4: "Robert’s Rules of Order, Revised" shall govern this Association in all cases to which they are applicable and not inconsistent with the by-laws. SECTION 5: A parliamentarian will be appointed for a two-year term by a majority of the Executive Committee from a slate of nominees prepared by the nominating committee. Top of PageSECTION 1: The code of ethics, developed by the Professional Standards and Ethics Committee of the American Society for Public Administration is adopted in its entirety by the San Francisco Region Management Association with full approval by the American Society for Public Administration. SECTION 2: We, the members of SFRMA, recognizing the critical role of conscience in choosing among courses of action and taking into action the moral ambiguities of life, commit ourselves to:
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